1. eHopper – #1 Free POS Software in Kenya for PC and Android

eHopper is an all-in-one POS system ideal for small businesses looking for a comprehensive, easy-to-use solution. With eHopper, businesses can handle transactions, manage inventory, oversee employee activities, and even engage in marketing efforts, all from a single platform.

Key Features

• Payments: Accept cash, credit, or debit cards.
• Inventory Management: Supports unlimited products, easy category management, and vendor orders.
• Customer Management: Collect customer information in real-time and use it for remarketing.
• Employee Management: Manage employee accounts and promote transaction accountability.
• Reporting: Generate comprehensive sales, inventory, customer, and transaction reports.
• POS Apps: Add apps for loyalty programs, online ordering, bar code management, and more.
• POS Hardware: Compatible with Windows PCs, Android tablets, printers, scanners, and cash drawers.

Benefits

• All-in-One Solution: Manage sales, inventory, customer relations, and employee activities from one terminal.
• Accessibility: Works on Android tablets, Windows PCs, and Poynt mobile POS terminals.
• Free Credit Card Processing: Pay 0% card fees with no additional monthly fees or commitments.

Ideal For: eHopper is perfect for small businesses such as boutiques, cafes, food trucks, bakeries, vape shops, liquor stores, and retail stores. Its versatility makes it suitable for various quick-service environments, ensuring seamless business operations.

2. Aronium – #2 Free POS Software in Kenya for Windows PC

Aronium is a free POS system specifically designed for Windows users. It offers a modern, user-friendly interface that simplifies the POS process, making it easy to manage inventory, apply discounts, and track sales data. With support in over 40 countries, Aronium is a globally trusted POS solution.

Key Features

• Speed and Simplicity: Quick setup and easy-to-use interface.
• Inventory Management: Keep track of stock levels, perform inventory counts, and manage product groups.
• Receipt Customization: Print receipts with custom headers, footers, and company logos.
• Analytics Dashboard: Real-time sales and item statistics, along with daily reports.
• Discounts and Promotions: Apply fixed or percentage discounts, cart discounts, and schedule promotions.
• Security: Set different access levels for each user to secure business operations.
• Custom Payment Types: Accept various payment methods, including split payments.

Benefits

• Windows Compatibility: Works seamlessly on all major Windows versions.
• Loyalty Programs: Keep customers engaged with loyalty modules and automatic discounts.
• Comprehensive Support: Easily accessible help center and email support.

Ideal For: Aronium is ideal for small to medium-sized retail businesses operating on Windows platforms. It’s suitable for businesses looking for a robust yet straightforward POS solution to enhance their sales and inventory management.

3. Nextar – Best Free POS Software in Kenya for Restaurants

Nextar offers a complete business management system tailored for retail and restaurant environments. It includes features such as customer registration, inventory control, sales tracking, and finance management. Nextar’s free plan offers extensive functionality without any time limits, making it an excellent choice for businesses looking to optimize their operations without additional costs.

Key Features

• Customer Management: Register customers, manage debts, and handle deliveries.
• Inventory Control: Manage suppliers, product registration, label printing, and perishables.
• Finance Management: Oversee cash registers, online sales, and digital menus.
• Reports and Statistics: Access detailed reports and statistics through the Reports app.
• Personalized Support: Enjoy live chat, email support, and comprehensive help center tutorials.

Benefits

• Ease of Use: Intuitive system designed for all types of retail stores.
• No Fees: Free to use with no hidden fees or contracts.
• Extensive Features: Access a range of premium features with a 14-day free trial.

Ideal For: Nextar is best suited for restaurants and food-related businesses that require specialized POS functionality such as digital menus, delivery management, and customer loyalty programs.

4. Logic POS – Best Free Open Source Point of Sale Software

Logic POS is a completely free and open-source POS system designed to adapt to various business environments. It offers a highly customizable solution with a focus on accuracy, speed, and compliance with legal requirements. With support for multiple databases and platforms, Logic POS provides flexibility and control to its users.

Key Features

• Open Source: Source code available on GitHub, allowing for extensive customization.
• Cross-Platform: Compatible with Windows and Linux.
• Database Support: Works with SQLite, MySQL, and SQLServer.
• Certified Software: Complies with tax regulations in Portugal, Angola, and Mozambique.
• Comprehensive Functionality: Includes inventory management, multiuser support, multilingual interface, and GDPR compliance.

Benefits

• Flexibility: Highly customizable to meet specific business needs.
• Multi-Platform Compatibility: Works on both Windows and Linux systems.
• Legal Compliance: Certified by various tax authorities, ensuring compliance with local regulations.

Ideal For: Logic POS is ideal for businesses looking for a free, open-source POS system that can be tailored to specific requirements. It’s perfect for companies in various sectors, including retail, food services, and entertainment.

5. ROBOTILL – Best POS Software Solution for Most Small Businesses

ROBOTILL offers a powerful POS system that caters to various business sizes and types. Its free edition never expires and provides extensive functionality to manage sales, inventory, and employee activities. ROBOTILL supports multiple branches and offers a local database solution, ensuring data security and accessibility.

Key Features

• Comprehensive POS Functionality: Suitable for retail shops, restaurants, bars, and more.
• Back Office App: Manage cashiers, track stock, and prevent employee theft.
• Local Database: Powered by SQL Server, ensuring data security without internet dependency.
• Hardware Support: Compatible with touch screens, barcode scanners, electronic cash drawers, and more.
• Flexible Payment Options: Supports various payment methods, including split payments and custom payment types.
• Security Features: Customize security levels for tasks and prevent unauthorized access.

Benefits

• Scalability: Suitable for small shops to large retail stores and restaurants.
• Data Security: Local database ensures data is safe even without internet connectivity.
• Extensive Support: Free email support, online help, and YouTube training videos.

Ideal For: ROBOTILL is perfect for small businesses looking for a versatile and powerful POS solution that can scale as their business grows. It’s suitable for a wide range of retail and restaurant environments, offering robust features to enhance business operations.

Summary of the Best Free POS Software in Kenya

Choosing the right POS system is crucial for streamlining business operations and improving efficiency. The five free POS systems discussed above offer a range of features and benefits tailored to different business needs. Whether you run a small boutique, a restaurant, or a multi-branch retail store, there’s a free POS solution that can help you manage your business more effectively. Evaluate your specific requirements and choose the one that best fits your business model to enjoy seamless and cost-effective retail management.